Corrections in income documents are not allowed.

Corrections in income documents are not allowed.


The calculation of the cash limit of the company is made separately for the company and for each of its separate units.

The set cash limit is approved by internal orders (instructions) of the enterprise. For separate divisions the cash desk limit is established and brought to their construction by the corresponding internal orders (instructions) of the enterprise.

Enterprises that start their activities, for the first three months of their work, the cash limit is set according to forecast calculations. In the future, the cash desk limit set taking into account the forecast calculations is revised according to the actual performance indicators.

The limit of the company’s cash desk is set on the basis of the calculation of the average daily receipt of cash at the cash desk or their average daily issuance from the cash desk, by the decision of the head of the company or his authorized person.

When determining the cash limit you need to consider the following (see table. 2).

Table 2. Requirements for determining the size of the cash limit.

Characteristics of the enterprise

Requirements for the size of the cash limit

For companies that hand over cash to the bank every day (on the day of its receipt at the box office) or the day after its receipt at the box office

The limit is set in the amounts necessary to ensure their work at the beginning of the working day, but not more than the amount of the average daily cash flow at the box office (for any three consecutive months of the last twelve)

For companies that deliver cash to the bank at least once every five working days. These companies hand over over-limit cash to the bank no later than the next working day, regardless of the set deadline for cash delivery)

The limit is set in amounts that depend on the deadlines for delivery of cash and its amount, but not more than five times the average daily cash receipts (for any three consecutive months of the last twelve)

For enterprises whose cash limits are set according to the actual cash expenditures (except for payments related to wages, scholarships, pensions, dividends)

The limit is set no more than the average daily cash disbursement (for any three consecutive months out of the last twelve)

The procedure for setting the cash limit in the cash registers of budgetary institutions and organizations is determined by the State Treasury.


If the cash limit is set in excess of the size limits, it is considered to be set at the level of the size limits. In this case, the amount of such excess is considered excessive. That is, if, for example, the company sets a limit higher than the average daily revenue (average daily cash disbursement), the limit will still be accepted at the level of average daily revenue (average daily cash disbursement), and not in the greater amount stated by the company.

If the company does not set the cash register limit (regardless of the reasons for such non-establishment), the limit of such cash register is considered to be zero In this case, all cash that is in his cash register at the end of the working day and not handed over by the company, is considered excessive.

The set cash limit and the terms of cash delivery may be revised in connection with changes in legislation or in the presence of relevant objective factors (changes in cash receipts / expenditures, internal work schedule / shift schedule, etc.).

Cash is not considered over-limit on the day of their receipt, if they were handed over in excess of the established cash limit to the servicing banks no later than the next business day of the bank (during the operating hours of its operation) or used by the company bank and simultaneous receipt from the bank’s cash desk for the specified needs) the next day for business needs.

That is, if the amount of cash, which at the end of the day can be considered excessive, the cashier will issue from the box office, for example, for reporting on business needs, then such an amount of cash will no longer be considered excessive.

Not available over-limit on the day of their receipt and those available funds that arrived at the cash registers of enterprises on weekends and holidays and were handed over in excess of the established limit of cash, to the servicing banks on the next business day of the bank enterprises, or were used by the enterprise (without prior delivery to the bank and simultaneous receipt from the bank for the specified needs) on the next working day for business needs.

Enterprises located in settlements where there are no banks or postal operators must hand over excess cash to be credited to the company’s accounts in the bank no later than the next business day, regardless of the deadline for delivery of available revenue (cash).

For exceeding the set cash limit, according to Art. 1 of Decree No. 436, the company is subject to sanctions in the form of a fine of twice the amount of detected over-limit cash for each day.

Regulation No. 637 establishes a certain restriction in terms of cash settlements of the enterprise with other enterprises and entrepreneurs during the day. Thus, the amount of cash payment of one enterprise to another enterprise (individual entrepreneur) within one day alone or by several payment orders may not exceed the maximum amount set by a separate provision of the NBU. To date, this amount is set at 10 thousand UAH.

Payments in excess of the amount set by the NBU should be made only in cash. That is, the company can not pay from the box office during the day to the same business entity the amount of cash more established. Even this amount was issued in several receptions. At the same time, such a ban does not mean that the amount set by the NBU is the entire amount that the cashier has the right to issue in cash during the day. The ban only applies to settlements with one SPD. Thus, during the day the company has the right to make cash payments to several companies (entrepreneurs) in compliance with each of them set restrictions.

For violation of the restrictions on payments, the company faces a fine of twice the amount of over-limit cash for each day, according to paragraph 1 of Decree No. 436. In this case, the amount that exceeds the estimated limit is added to the actual cash balances in the cashier of the enterprise-buyer at the end of the day once on the day of the transaction, and the result is compared with the set cash limit …

In addition, for the implementation of cash payments in excess of the limit set by the NBU on the head of the enterprise may be imposed an administrative fine for violation of the rules of cash transactions in accordance with Art. 164 of the Code of Ukraine on Administrative Offenses in the amount of 8 to 15 non-taxable minimum incomes of citizens (170 UAH -340 UAH).

Liability for violation of the established limit on cash payments affects only the company that issues cash from the box office. Upon receipt of funds, liability for exceeding the limit set by the NBU does not apply.

In addition, this restriction does not apply to:

settlements with individuals, business entities that are not; settlements with budgets and state target foundations; voluntary donations; charitable assistance; calculations of enterprises for the electricity consumed by them; use of funds issued for business trips; settlements of enterprises among themselves and with individual entrepreneurs in the purchase of agricultural products.

Receipt of funds at the box office. Cash received at the cash desk of the enterprise must be timely and in full posted to the cashier of the enterprise. Therefore, in order for cash to be considered accountable, any receipt of cash at the box office: receipt of revenue, non-operating income, cash from the bank is made out by a profitable cash order (f. No. KO-1). For those enterprises that work with the use of RRO or RK – enterprises of trade, catering and services, cash posting is the registration through RRO (or fixation in RK) of operations to receive money from the buyer (with the issuance of a settlement document ) and their daily display in full in the Book of accounting of settlement operations (KURO).

Having issued the receipt of cash proceeds with a profitable cash order, you must also make a profitable entry in the cash book. It is not necessary to make an entry in the cash book immediately after issuing a profit order. It is permissible to make an entry in the cash book during the working day of the cashier, but always on the day of receipt of funds.

When filling out a cash order, it is very important that all the details are filled in it.

In the profit orders issued for the total amount of cash transactions carried out by the enterprise (receipt of cash from the bank by check and posting them at the box office, etc.), the requisites "Received" is not filled.

In the income order the basis for its drawing up is obligatory specified (see tab. 3), and in requisites "Appendix" the documents attached to it on which the stamp or the inscription "Paid" with indication of date (date, month, year) is put are listed. …

Table 3. Documents that serve as the basis for the issuance of profitable cash orders.

Business transaction


Receipt of trade revenue

Receiving money from the bank

Root checks of the checkbook

Payment by the buyer for the products sold to him

Invoice, act, invoice

Return of unused accountable amounts

Report on the use of funds

Repayment of deficiencies as a result of inventory

Act of the results of inventory and discharge from the minutes of the commission meeting

Posting surplus funds as a result of cash inventory

Act of results of inventory and writing off the minutes of the meeting of the commission

Contribution of cash to the statutory fund of the enterprise

Charter or minutes of the meeting of participants


Profitable cash orders must be signed by the chief accountant or a person authorized by the head of the enterprise.

Corrections in income documents are not allowed.

The profitable cash order must be filled in one copy. A person who hands over money at the cash desk is issued a receipt certified by the imprint of the seal of this enterprise (is a detachable part of the profitable cash order) signed by the chief accountant or an employee of the enterprise authorized by the head …